Financial Management

“Total Control Of Your Financials”



 

Optimum Financial Management module is a fully-fledged Activity-based Cost accounting (ABC) ledger that has unlimited segments of chart of accounts, accounts setup, profit centers, and cost centers. It is a multi-company, multi-branch and multi-currency system.

 

It has a fully-fledged built-in Customer sub-ledger. It has powerful parameterization, drill down facilities, inquiries and reporting capabilities allowing the user to retrieve any information at the click of a mouse.

 

Financial Management Functionalities:

  • Journal Vouchers Module
  • Preset Journal Vouchers Module
  • Budget Module
  • Account Reconciliation Module
  • Financial Reporting Module
  • Financial Structure Module
  • Activity/Cost (ABC) Structure Module
  • Customer/Vendor Sub-Ledger Module

Optimum Certificates
Why Optimum?
Product Specific
  • Online Real-time Financials
  • Budget Vs. Actual Reporting
  • Sub-ledger Financials
  • Accounts Reconciliation
  • Automated Journal Vouchers
  • Dynamic Reporting
Product General
  • Business Intelligence Reporting
  • In-Built Document Workflow
  • Bi-Lingual Arabic/English
  • Powerful Security Control
  • Fully Integrated ERP
Technologies
  • Internet / Intranet Base
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application

Functionalities 

 

Journal Vouchers Module is a fully-fledged Activity-based Cost accounting (ABC) system. Entries are posted according to Company, Branch, Profit Center, Cost Center, Analysis Cost, Customer or Vendor and Currency. Entries can be posted manually or as preset vouchers or called from previous posted Journal Voucher (JV).

 

Also, entries are posted to GL automatically from Optimum ERP Systems or from any Customer Legacy Systems through Optimum Application Program Interface API. Once Entries are posted through Journal Vouchers all GL Statements, Customers Statement, Vendor Statements and the Financial Reports can be produced by a click of a mouse.

 

Journal Voucher Functionalities:

  • Journal Voucher (JV) Posting
  • Multiple Journal Voucher (JV) Posting
  • Daily Currency Rate Posting
  • Journal Voucher (JV) Cancellation
  • Journal Voucher Inquiry & Reporting
  • Currency Rate Inquiry & Reporting

Optimum Certificates
Unique Features
  • Product Specific
    • Recall Vouchers From GL
    • Recall Vouchers From Preset
    • Post Forward Value Date Vouchers
    • Post Back Dated Vouchers
    • Post With Budget Control
    • Call & Cancel To Reverse Vouchers
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Journal Voucher Input Form
  • Multiple Journal Voucher Input
  • Statement Of Account & JV Inquiry
  • Statement Of Account & JV Report
  • Business Intelligence
 

Preset Journal Vouchers (PJV) Module allowing to set the repetitive Journal Vouchers and call them whenever required instead of typing them every time. Preset Journal Voucher (PJV) is a fully-fledged Activity-based Cost accounting (ABC) system. Entries are posted according to Company, Branch, Profit Center, Cost Center, Analysis Cost, Customer or Vendor and Currency. 

 

PJV can be posted by customer or vendor with specific retention to be posted in a periodical basis i.e daily, monthly yearly etc. The posted preset vouchers will be available in an input mode in Journal Voucher Module in order to be verified and applied.

 

Preset Journal Voucher (PJV) Functionalities:

  • Preset Journal Voucher (PJV) Posting
  • Multiple Preset Journal Voucher (PJV) Posting
  • Preset Processing
  • Preset Journal Voucher (PJV) Cancellation
  • Preset Journal Voucher (PJV) Inquiry & Reporting

 

 

Optimum Certificates

Unique Features
  • Product Specific
    • Recall Preset Voucher When Needed
    • Recall Preset Voucher By Customer/Vendor
    • Recall Preset Voucher By Date
    • Schedule Preset Voucher By Date
    • Post With Budget Control
    • Call & Cancel To Reverse Vouchers
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Preset Journal Voucher Input Form
  • Preset Journal Voucher Processing Form
  • Business Intelligence
 

Budget Module is a fully-fledged Activity-based Cost accounting (ABC) system. Entries are posted according to Company, Branch, Profit Center, Cost Center, Analysis Cost and Currency. Data entry of the budget is totally automated where automatic Input Form can be distributed to each unit and upon approval system will consolidate.

 

Also, Budget Module allow to call previous year budget and amend manually or modify by percentage. The budget can be utilized for reporting purpose only and can be utilized to control spending or both for controlling and reporting purpose.

 

Budgeting Module Functionalities:

  • Budget Posting
  • Budget Processing
  • Budget Amendment
  • Budget Inquiry & Reporting

 

Optimum Certificates

Unique Features
  • Product Specific
    • Activity Based Cost Accounting Budget
    • Recall Budget From Previous Years
    • Modify Budget By Percentage
    • Distribute Total Amount Over A Period
    • Multiple Type Of Budget
    • Post Dated Budget
    • Call & Cancel To Reverse Budget
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Budget Input Form
  • Budget Processing Form
  • Budget Report & Inquiry
  • Business Intelligence
 

The Reconciliation Module will reconcile all ledger entries vs counterparty's entries whether the counterparty is a customer or a bank or even current account within the group. Reconciliation Module has parametrized uploader system where you can map the reconciliation field required against the uploader file. Reconciliation Module can accept any type of file be it text, excel, pdf etc.

 

The Reconciliation Module reconciles the transaction between the two files by reference and amount. Also, it will sum the amount for the same reference and compare them with same amount and same reference in the second file if match will reconcile.

 

Account Reconciliation Module Functionalities:

  • Reconciliation Setup
  • Counterparties Statement Upload
  • Reconciliation Processing
  • Reconciliation Inquiry & Reporting

 

Optimum Certificates

Unique Features
  • Product Specific
    • Ready Reconciliation Sheet
    • Automatic Reconciliation
    • Accept Any Type Of Counterparty File Upload
    • Auto Adjustment In Reconciling Transactions
    • Unlimited Number Of Reconciliation Accounts
    • Reconciliation Inquiry Both side
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Reconciliation Upload Form
  • Reconciliation Processing Form
  • Reconciliation Report & Inquiry
  • Business Intelligence
 

The Financial Reporting Module compile all the financial reports required as per the internal/external auditors and the management.   The Financial Reporting Module compiles all reports as per the requirement of the financial control and the accounting standard IAS and IFRS.  The drill down facilities within the reports allow reaching till the individual transaction in the statement of account and from the transaction to the document itself.

 

This Module is an activity based cost accounting tool that will allow to report all the financials based on the project / activity / cost center or both based on an activity and cost center. Also, it can read the budget data therefore, the comparison Financials can be produced.

 

Financial Reporting Module Functionalities:

  • Financial Statement
  • Income Statement
  • Cash flow Statement
  • Trial Balance Statement
  • Statement Of Account
  • Journal Vouchers 

 

Optimum Certificates

Unique Features
  • Product Specific
    • Reports As Per IFRS & IAS
    • Online Real-time Financial Reports
    • Drill-Down Facilities Till Transaction Level
    • Drill-Down Till Attached Supporting Document
    • Drill-Down To sub-ledgers Transaction
    • Comparison Budget vs Actual Reports
    • Activity Based Cost Accounting Reports
    • Manage Your Own Reports & Statistics
  • Product General
    • In-Built Approval Workflow
    • Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Financial Statement Report
  • Income Statement Report
  • ABC Reports
  • Business Intelligence
 

The Financial Structure Module allows to open one main chart of account to relate all accounts to it. Once the chart is open you can relate the same accounts to unlimited chart of accounts for the reporting purpose. The Module also allow to report the financial in different currencies than the base currency.

 

The Module has unlimited companies, has unlimited branches, has unlimited chart of account levels and has unlimited accounts with different currencies. The Financial Structure Module allow to open accounts through an application program interface (API).

 

Financial Structure Module Functionalities:

  • Standard Chart
  • Multiple Chart
  • Account Profile
  • Currency Profile

 

Optimum Certificates

Unique Features
  • Product Specific
    • Multi-Chart Of Account
    • Multi-Currency Report
    • Unlimited Segment of Account
    • Unlimited Accounts with Different Currencies
    • Unlimited Currencies
    • Unlimited Customer/Vendor Sub-ledgers
  • Product General
    • Supporting Documents Attachments
    • In-Built Approval Workflow
    • Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Account Opening Form
  • Chart Of Account Form
  • Reports & inquiry Form
  • Business Intelligence
 

The Activity/Cost (ABC) Structure Module allows to open multi-level structure for the activities and the projects, multi-level structure for cost center and Department, and multi-Level structure for account analysis. This Module will require to pass these three-activity based cost accounting items with each financial transaction in the Journal Voucher.

 

These three structures are available across the organization and can be linked to all the organization companies and branches to manage the activity based cost accounting reporting. Also, these three structure will be available in the budget system for budget.

 

Financial Structure Module Functionalities:

  • Group Chart
  • Companies Chart
  • Branches Chart
  • Activity/Project Chart
  • Cost Center/Department Chart
  • Account Analysis Chart

 

Optimum Certificates

Unique Features
  • Product Specific
    • Multi-Company
    • Multi-Branch
    • Multi-Activity/Project
    • Multi-Cost Center/Department
    • Multi-Account Analysis
  • Product General
    • Supporting Documents Attachments
    • In-Built Approval Workflow
    • Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Activity Opening Form
  • Cost Center Opening Form
  • Reports & Inquiry Form
  • Business Intelligence
 

The Customer/Vendor Sub-Ledger Module allow to open unlimited customer and vendor accounts and categorize them based in organization needs i.e.by country, by type, by product etc. All these accounts should be linked to control accounts in chart of account. The Customer/Vendor Sub-Ledger Module will allow opening unlimited accounts for each customer/vendor and in different currencies.

 

The Customer/Vendor Sub-Ledger Module allow to produce reports and control the processes according to the customer/Vendor exposure i.e. country, currency, category etc.

It allows to add a preset Journal Vouchers against each customer/Vendor account to manage the periodical accounting entries.

 

Customer/Vendor Sub-Ledger Module Functionalities:

  • Customer/Vendor Categories
  • Customer/Vendor Profiles
  • Customer/Vendor Accounts

 

Optimum Certificates

Unique Features
  • Product Specific
    • Multi-Level Categorization
    • Unlimited Customer/Vendor Profile
    • Unlimited Customer/Vendor Accounts
    • Exposure by Customer/Vendor Profile
    • Exposure by Customer/Vendor Account
    • Sub-ledger statement of Accounts
  • Product General
    • Supporting Documents Attachments
    • In-Built Approval Workflow
    • Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Customer/Vendor Opening Form
  • Customer Vendor Categorization Form
  • Vendors/Customers Listing Reports
  • Business Intelligence