HRMS

“A To Z Of Human Resources Management”



 

Optimum HRMS covers all aspects of Human Resources required by any organization. It is parameterized to accommodate labor and social insurance laws of any country. The company structure and specific policies and procedures can be easily mapped in the system.

 

The system covers full processes of e-recruitment from online vacancy posting to hiring personnel with full employee profile, leaves and documents, payroll and loans. Additionally it includes full training, appraisals and staff development modules.

 

HRMS Functionalities:

  • Recruitment with Online Portal
  • Personnel Administration
  • Documents Management
  • Leaves Management
  • Payroll Management
  • Loans Management
  • Training Management
  • Appraisals Management
  • Organization Structure
  • Dashboards, Inquiries & Reports

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Why Optimum?
  • Labor Law Compliance
  • Social Insurance Law
  • Map Company Structure
  • Map Company Policies
  • e-Recruitment Management
  • Personnel Management
  • Leaves Management
  • Payroll Management
  • Loans Management
  • Training Management
  • Appraisals Management
  • Staff Development Management
Technologies
  • Internet / Intranet Base
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application

FUNCTIONALITIES

 

The Recruitment Module with Online Portal covers the complete hiring cycle from opening vacancies to hiring the right candidates. Potential candidates can apply online on the Careers portal of the company against the available vacancies or can just submit their CVs in the CV Banks for any future positions. 

HR Department has total control over the recruitment process. Separate recruitment processes can be setup for every position. System provides the functionality of online recruitment exams and interviews with simple setup and efficient control. 

 

Recruitment Functionalities:

  • CV Bank
  • Vacancy Posting Online
  • Vacancy Requisition
  • Multi-step Recruitment Process
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Recruitment Portal
    • CV Bank
    • Online Exams
    • Multiple Interview Process
    • Candidate Scores
    • Direct Hiring
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Recruitment Form
  • Recruitment Dashboard
  • CV Search
  • Employee Contract Adding

 

The Personnel Administration Module maintains and manages all information you need to keep about your employees in the employees’ database, reducing paper files in your office considerably and saving up storage space. All these information can be retrieved through user-friendly reports and searches.
 
The Personnel Administration Module keeps employees’ personal data such as CVs, personal information, family information, qualification details with scanned copies of certificates etc.

Personnel Administration Functionalities:

  • Employee Summary
  • Personal Details
  • Address
  • Family Information
  • Education Details
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Personal Summary
    • Multiple Addresses
    • Multiple Qualifications
    • Multiple Family Member Details
    • Self Service
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Employee Summary
  • Family Details
  • Education Details
  • Addresses

 

The Document Management Module records and maintains all employee related documents whether personal or official. Documents could be identification document like Passport, ID Card etc. or Employment Contracts or Letters issued to Employees from HR. 

Each document is recorded with date of issue and expiry based on which system can send alerts for expiry and renewal of documents. The frequency and interval of sending alerts by email can also be setup in system for ease of the users.  

 

Document Management Functionalities:

  • Identification Documents
  • Contracts
  • Letters to Employees
  • Documents Archiving
  • Self-services
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Document Expiry Alerts
    • Self-Renewal of Documents
    • Employee Family Documents
    • Download & Print Documents
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Recruitment Form
  • Recruitment Dashboard
  • CV Search
  • Employee Contract Adding

 

The Leaves Management Module manages the complete leave history of employees for all types of leaves. Employees can apply for leaves using self-services and can track the leave application in the workflow. 

All leaves as per the labor law of any country can be mapped in the system with specific policy for each leave type. Leave Settlement can also be prepared with accurate calculations for leave salary and other benefits.  

 

Leaves Management Functionalities:

  • Leave History 
  • Leaves Self-services
  • Leave Extension/Cut
  • Leave Cancellation
  • Leave Settlement
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Unlimited Leave Types
    • Leave Policies
    • Labor Law Compliance
    • Reporting Date
    • Leave Settlement
  • Product General
    • Supporting Document Attacement
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Recruitment Form
  • Recruitment Dashboard
  • CV Search
  • Employee Contract Adding

 

The Payroll Management Module makes your payroll processing easy and accurate. The user can create customized payroll templates and define pay slips and its contents. Thereby the user gets absolute control on the entire process, which ensures the accuracy of the calculations.
 
The Payroll Management Module allows setting up many payroll templates in multi-currencies and many payroll generations. Batch processing facilities take away the tedium of individual postings, and the workflow system ensures data authenticity and integrity at all times.

 

Payroll Functionalities:

  • Payroll Policies and Laws
  • Other Payments & Deductions
  • Accrual Calculation
  • Bank Transfer 
  • Payroll Sub-ledger
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Multiple Payroll Rules
    • Multiple Payroll Generations
    • Sub-ledger integrated with Core GL
    • Accruals Management
    • Bank Transfer of Salaries
    • Multi-currencies
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Payroll Generation Report
  • Bank Transfer
  • Payroll Template

 

The Loans Module helps you manage all aspects of employee loans. The system facilitates the user to define loan granting criteria such as the length of service required, maximum amount, recovery period etc. The approval process will pass through the workflow and once the loan is granted, all necessary accounting entries will be passed by the system.


Also, the Loans Module takes care of the monthly loan recovery, and maintains up-to-date loan accounts for each employee.

Loans Module Functionalities:

  • Loans Setup
  • Loan Approval Procedure
  • Loan Recovery Procedure
  • Loan Statements
  • Loan Sub-ledger
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Multiple Loan Templates
    • Loan Criteria Setup
    • Loan Self-services
    • Loan Settlement
    • Loan Statements
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Loan Setup
  • Loan Statement
  • Loan Application

 

The Training Management Module will help your company to manage the training needs of your employees. It actually creates a development plan for each and every employee, taking into consideration their present level of skills and the future demands.


The system stores all the information regarding the training needs, training institutes, training courses and the trainers. As the system is fully parameterized, you can map your company’s unique needs into the system. Also it helps you match the courses with the requirements and to monitor the progress individually and in groups.

 

Training Management Functionalities:

  • Training Structure
  • Course Structure
  • Training Self-services
  • Training Evaluation
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Training Institutes Data
    • Multi-level Course Structure
    • Training History
    • Course Evaluation
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Course Structure
  • Self-service Form
  • Training File

 

The Appraisals Module lets you design your own appraisal forms, for each category, with the criteria. The evaluation forms will move from desk to desk based on the workflow. Any type of Appraisal can be mapped in system like 360 Degree, Key Performance Indicator (KPI) Based, Objective Based, etc.

The system compiles the final score based on the formula given by the user and generates Performance Appraisal Reports for each and every employee.

Appraisal Module Functionalities:

  • Customized Appraisal Forms
  • Appraisal Workflow
  • Appraisal Process 
  • Final Score Compilation
  • Dashboards, Inquiries & Reporting

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Unique Features
  • Product Specific
    • Multiple Appraisal Forms
    • Formula Based Scoring
    • Multi-level Evaluation
    • Linked to Payroll
    • Appraisal History File
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Appraisal Template
  • Scoring
  • Appraisal File
  • Appraisal Results

 

The Organization Structure provides complete hierarchical setup of any organization. Department Structure, Grades, Employment Types and Positions (Designations) can be setup with multiple parameters in Organization Structure.

Organization Structure also provides the functionality of creating a full position structure with parameters for grades and steps, job description and job criteria. 

 

Organization Structure Functionalities:

  • Department Structure
  • Employment Types
  • Grades & Steps Structure
  • Staff Segments Structure
  • Titles & Positions Structure

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Unique Features
  • Product Specific
    • Multi-level Department Structure
    • Unlimited Employment Types
    • Multiple Grades/Steps Structure
    • Multiple Titles/Positions Structure
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Department Structure
  • Employment Types
  • Grades Structure
  • Titles & Positions Structure

 

Optimum HRMS provides users with a number of comprehensive reports and inquiries including management dashboards indicating the overall picture of the organization. System uses state of the art technology to provide most stunning and user friendly dashboards, inquiries and reports providing wholesome view of the organization from every perspective.

Dashboards and inquiries are available for almost all modules in HRMS like Personnel Administration, Leaves, Payroll and Recruitment etc. Users can also create their own reports and charts based on various parameters in Business Intelligence Reporting. 

Reporting Functionalities:

  • Dashboards for Recruitment
  • Dashboards for Administration
  • Dashboards for Attendance
  • Inquiries for Recruitment, Admin and Payroll
  • Comprehensive Standard Reports
  • Business Intelligence Reporting
  • Create Your Own Reports

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Unique Features
  • Product Specific
    • Multiple Dashboards for Management
    • Inquiries for Employees and HR
    • Standard Reports by Functionalities
    • Create Your Own Reports
    • Self-services
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Recruitment Dashboard
  • Attendance Dashboard
  • Admin Dashboard
  • Business Intelligence Report
  • Pay slip Inquiry
  • Recruitment Inquiry