Optimum Procurement & Supply Chain

“Control Your Expenses”



 

Optimum Procurement & Supply Chain covers the full procurement cycle, from departmental / purchase request, quotation request, purchase orders, deliveries and invoices to payments. It is fully integrated with Optimum Inventory and Fixed Assets Modules.

 

It includes full-fledged Vendor Contracts module where you can manage all general expenses and support contracts in terms of contract administration, payment schedule with reminders and expense amortization.

 

Procurement & Supply Chain Functionalities:

  • Purchase Requisition Management
  • Quotation Request Management
  • Quotation Management
  • Quotation Evaluation Management
  • Purchase Order Management
  • Goods Received Note Management
  • Invoice Register Management
  • Payment Voucher Management
  • Vendor Contracts Management
  • Vendor Portal
  • Dashboards, Inquiries & Reports

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Why Optimum?
Product Specific
  • Full e-Procurement Cycle
  • Vendor Portal
  • Contracts Management
  • All Type Of Payments
  • Integrated With Inventory
  • Integrated With Fixed Assets
Product General
  • Business Intelligence Reporting
  • In-Built Document Workflow
  • Bi-Lingual Arabic/English
  • Powerful Security Control
  • Fully Integrated ERP
Technologies
  • Internet / Intranet Base
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application

Functionalities 

 

Purchase Requisition Module may also be called Item Request or Departmental Request, it covers all type of departmental request whether this request is an inventory items, non-inventory items and/or services. The request will be electronically requested and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

 

Purchase Requisition can be transferred to purchasing department or to inventory store for supply. All Departmental requests can be monitored according to their status till delivery and payments. Partial transfer to Stores and partial transfer to Purchasing Department can be easily handled by the system.

 

Purchase Requisition Module Functionalities:

  • Purchase Requisition Management
  • Purchase Requisition Cancellations
  • Purchase Requisition Processing
  • Purchase Requisition Inquiry & Reporting
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Unique Features
  • Product Specific
  • Online electronic requests by the users
  • Comparison with pre-defined budget
  • Auto processing to Purchasing Or Store
  • Item Requisition Partial Processing
  • Purchase Requisition Status
  • Purchase Requisition drill down facilities
  • Product General
  • Supporting Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS & Push Msg)
  • Powerful Security Control
Sample Screens
  • Purchasing Requisition Input Form
  • Purchasing Requisition Processing
  • Purchasing Requisition Inquiry
  • Business Interegance
 

Quotation Request Module is used for requesting quotations for all types of inventory items, non-inventory items and/or services. The request will be electronically sent to the selected vendor/vendors through e-mails, text messages or any other electronic media. Requests can also be printed and sent manually.

 

Quotation Request can be viewed in Vendor Portal from where vendors can submit quotations directly system or manually received quotations can be input in the system. All quotations received can then be viewed under Quotation Selection Process.  

 

Quotation Request Module Functionalities:

  • Quotation Request Management
  • Quotation Request Cancellations
  • Quotation Request Processing
  • Quotation Request Inquiry & Reporting
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Unique Features
  • Product Specific
  • Online Electronic Requests by Users
  • Send Requests to Vendors Electronically
  • Submit Quotations Directly to System
  • View all Quotations inOne Screen
  • Automated Selection Process
  • Contact Vendors
  • Product General
  • Supporting Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS & Push Msg)
  • Powerful Security Control
Sample Screens
  • Quotation Request Input Form
  • Quotation Request Processing
  • Quotation Request Inquiry
  • Business Interegance
 

Quotation Evaluation Management is used for evaluating all quotations submitted against a Request for Quotation by various vendors either through the Vendor Portal or manual quotations input in system. System will list down all quotations received with items in one screen for evaluation.

 

Quotation Evaluation allows the users to select items from various quotations for Purchase Orders. Users can select items from different quotations based on the pricing and different criteria. All the selected items will then be available at Purchase Order level.  

 

Quotation Evaluation Module Functionalities:

  • Quotation Listing 
  • Quotation Selection
  • Quotation Rejection
  • Quotation Inquiry & Reporting
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Unique Features
  • Product Specific
  • Online Electronic Process by Users
  • Easy View to View All Quotations
  • Select Items from Different Quotations
  • View all Quotations in One Screen
  • Automated Selection Process
  • Contact Vendors
  • Product General
  • Supporting Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS & Push Msg)
  • Powerful Security Control
Sample Screens
  • Quotation Selection 
  • Quotation Processing
  • Quotation Inquiry
  • Business Interegance
 

Purchase Order Module is used to raise purchase orders whether against a quotation/quotations or direct input. The Purchase Order will be electronically raised and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

 

Purchase Order can be transferred to purchasing department or to inventory store for supply. All Departmental requests can be monitored according to their status till delivery and payments. Partial transfer to Stores and partial transfer to Purchasing Department can be easily handled by the system.

 

Purchase Requisition Module Functionalities:

  • Purchase Order Management
  • Purchase Order Cancellations
  • Purchase Order Revision
  • Advance Payment Management
  • Purchase Order Processing
  • Purchase Order Inquiry & Reporting
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Unique Features
  • Product Specific
  • Online Electronic Purchase Orders
  • Comparison with Pre-defined Budget
  • Auto processing to Delivery
  • Advance Payment Management
  • Discount Management
  • Purchase Order Drill Down
  • Product General
  • Supporting Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS & Push Msg)
  • Powerful Security Control
Sample Screens
  • Purchasing Order Input Form
  • Purchasing Order Processing
  • Purchasing Order Inquiry
  • Business Interegance
 

Good Received Notes (GRN) Module is used to record goods delivery along with additional costs againts the purchase orders. The GRN will be electronically raised and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

 

Good Received Notes (GRN) can be used to record additional costs for each item. Goods can be directly updated to Optimum Inventory of Optimum Fixed Assets module with all purchase related details. Partial delivery to stores can be easily handled by the system.

 

GRN Module Functionalities:

  • GRN Management
  • GRN Cancellations
  • Record Other Costs
  • GRN Processing
  • GRN Inquiry & Reporting
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Unique Features
  • Product Specific
  • Online Electronic GRN
  • Add all Extra Costs
  • Auto processing to Invoice
  • Update Inventory/Fixed Assets
  • Drill Down Facility

 

  • Product General
  • Supporting Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS & Push Msg)
  • Powerful Security Control
Sample Screens
  • GRN Input Form
  • GRN Processing
  • GRN Inquiry
  • Business Interegance
 

Invoice Management Module module includes a comprehensive Invoice / Billing functionality through which all invoices from the vendors can be recorded in the system with proper accounting treatment. The Invoice is electronically raised and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

 

Invoice Management can be used to raise invoices against Purchase Order, Contracts or Direct (Standard) Invoices. Multiple invoices from same vendor can be handled in a single invoice input.

 

Invoice Management Module Functionalities:

  • Invoice Management
  • Invoice Cancellations
  • Invoice Processing
  • Invoice Inquiry & Reporting
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Unique Features
  • Product Specific
  • Multiple Invoices from Same Vendor 
  • Comparison with pre-defined budget
  • Auto processing to Payments
  • Partial Processing
  • Invoice Status
  • Invoice Drill Down
  • Product General
  • Supporting Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS & Push Msg)
  • Powerful Security Control
Sample Screens
  • Invoice Input Form
  • Invoice Processing
  • Invoice Inquiry
  • Business Interegance
 

Payments Management Module manages all kinds of vendor related payments be it Direct Payment or Payment Against Invoices. All payment types like cash, cheques, credit notes, telex transfers, direct bank transfer etc. can be setup in the system. 

 

Payments Management can be used to manage Petty Cash as well. Users have the flexibility to print Cheques directly from system with preset workflows and approval levels. 

 

Payment Management Module Functionalities:

  • Direct Payaments
  • Payment Against Invoices
  • Remittance Advice Processing & Printing
  • Payments Inquiry & Reporting
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Unique Features
  • Product Specific
  • Multiple Payments from Same Vendor 
  • Direct Payments
  • Payment Againts Invoice
  • Remittance Advice Printing
  • Direct Bank Transfer
  • Drill Down Facility
  • Product General
  • Supporting Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS & Push Msg)
  • Powerful Security Control
Sample Screens
  • Payment Voucher Input Form
  • Payment Voucher Processing
  • Payments Inquiry
  • Business Interegance