Time & Attendance Functionalities:

“The Only Complete Time Attendance Solution”



 

Optimum Time & Attendance covers access control, roster and workforce management, project time sheet and attendance. It can manage all type of shifts and rotations with the functionalities of workforce management and time sheet for project management companies.

 

It’s Access Control provides centralized online real-time view of the time in and out of employees. Workforce Management is used to allocate manpower to projects with Time Sheet generated for each project. The module can be linked to Optimum HRMS module.

 

Time & Attendance Functionalities:

  • Access Control Management
  • Roster Management
  • Attendance Management
  • Project Time Sheet Management
  • Workforce Allocation
  • Dashboards, Inquiries & Reports

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Why Optimum?
Product Specific
  • Real-Time Access Control
  • Shifts Management
  • Attendance Control
  • Workforce Management
  • Project Time Sheet
  • Time & Attendance Indicators
Product General
  • Business Intelligence Reporting
  • In-Built Document Workflow
  • Bi-Lingual Arabic/English
  • Powerful Security Control
  • Fully Integrated ERP
Technologies
  • Internet / Intranet Base
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application

 

Functionalities

 

The Access Control Module is seamlessly integrated with bio-metric readers to efficiently and effortlessly manage time, money, materials, people and physical access to sensitive areas.

Optimum bio-metric attendance devices boasts one of the fastest commercial fingerprint matching and facial recognition algorithms in the market today, with lightning fast verification in less than two seconds and support for up to 20,000 users.

Some of the Optimum bio-metric readers available are:

  • G3 Face Recognition Multi Bio-Metric Terminal
  • G2 Multi Bio-Metric Terminal
  • I-Clock 680 Multi Bio-Metric Terminal
  • I-Clock 360 Multi Bio-Metric Terminal
  • TF 1700 IP65 Rated Weather Proof Terminal
  • SC 700 Touch Screen RFID terminal
  • SC 503 RFID Stand Alone Terminal

Access Control Functionalities:

  • Connect and control the bio-metric devices
  • Registration of new users
  • Transfer data between devices
  • Log In and Out swipes of all users
  • Track users
  • Access Control and Tracking Reports
  • Control the opening and closing of doors
  • Connect devices to fire control systems

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Unique Features
  • Product Specific
    • Real-time data view
    • Attendance Status by Shift & Location
    • Unlock Doors Remotely
    • Optional Manual Data Entry
    • Dashboards, Inquiries & Reports
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Access Control Dashboard
  • In/Out Inquiry Real-time
  • Manual Data Entry
 

Roster Management is the best tool available to create and manage all kinds of shifts or rosters with ease and total control. Users have the options to preset the Rosters or to create rosters for each employee separately with different patterns.

Roster Management also provides total control to the line managers or supervisors to control the roster of their employees and create their own customized rosters on daily/weekly/monthly basis.

Roster Management Functionalities:

  • Create and maintain all kinds of shifts
  • Automatic or Manual Rosters
  • Editing Rosters
  • Swap employee rosters
  • Online access to users to see their schedule/roster for a period
  • Dashboards, Inquiries and Reports

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Unique Features
  • Product Specific
    • Shift Roster Calendar by Department/Location
    • Automatic/Manual Roster Creation
    • Edit Rosters
    • Swap Rosters for Specific Period
    • Dashboards, Inquiries & Reports
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Employee Roster
  • Create Roster Form
  • Create Manual Roster Form
  • Roster Calendar
 

Attendance Management covers the full attendance cycle from daily attendance swipes to data processing and upload to payroll. Employee self-service allows the users to submit their excuses for attendance exceptions which can then be approved or rejected by line managers and following levels in the workflow. 

Attendance Management also gives a first-hand view of the attendance to the management with a number of dashboards and inquiry screens.

Attendance Management Functionalities:

  • Calculation for Late In/Early Out/ Breaks/ Absence and Overtime
  • Map Attendance Rules
  • Self-services
  • Manager’s Decisions
  • Upload to Payroll

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Unique Features
  • Product Specific
    • Automatic Data Processing based on Shifts
    • Dynamic Attendance Inquiry
    • Editing Attendance
    • Manager Decisions with Self-services
    • Update Payroll directly with Manager's Decisions
    • Dashboards, Inquiries & Reports
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Attendance Inquiry
  • Attendance Dashboard
  • Decisions Dashboard
  • Manager's Actions
 

Project Time Sheet Management is used to manage time attendance linked with Projects/Sub-projects. Unlimited Projects and Sub-projects can be created with employee allocation. 

Project Time Sheet Management also provides total control to the project managers or supervisors to control the roster of the their employees and create their own customized rosters on daily/weekly/monthly basis.

Project Management Functionalities:

  • Create unlimited number of projects
  • Assign employees to multiple projects
  • Add working hours per employee by project
  • Calculate the cost by project
  • Calculate overtime
  • Upload or integrate attendance data to any payroll system

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Unique Features
  • Product Specific
    • Unlimited Projects/Sub-Projects 
    • Employee Cost per Project
    • Employee Allocation to Multiple Projects
    • Full Attendance and Time Sheet Calculation
    • Dashboards, Inquiries & Reports
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Projects/Sub-projects Creation
  • Histogram Screen
  • Manpower Request
 

Manpower Allocation is a unique module which provides full control over employee allocation to Projects and Sub-projects with multiple filters for employee skills/trades and qualifications. 

Manpower Allocation also provides total control to the project managers or supervisors to generate the Time Sheet for employees on daily/weekly/monthly basis.

Project Management Functionalities:

  • Create and maintain unlimited number of skills/trades
  • Personal file of the employee
  • Linking employees to skills
  • Employee distribution according to work plans for each project
  • Arrange for employees according to the plan and needs
  • Upload or integrate attendance data to any payroll system

Optimum Certificates
Unique Features
  • Product Specific
    • Unlimited Skills/Trades 
    • Assign Primary & Secondary Skills to Employees
    • Employee Allocation to Multiple Projects
    • Full Attendance and Time Sheet Calculation
    • Dashboards, Inquiries & Reports
  • Product General
    • Supporting Document Attachment
    • In-Built Approval Workflow
    • Posting Alerts (Emails, SMS & Push Msg)
    • Powerful Security Control
Sample Screens
  • Primary Allocation Screen
  • Secondary Allocation Screen
  • Time Sheet